SAP Business One – ERP system for educational institutions

SAP Business One

The Ideal ERP Solution for Educational Institutions

The ERP system for the small company

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    Top Company ERP Solutions

    SAP Business One
    Your ERP Software for Educational Institutions

    Streamline your educational institution’s management with SAP Business One. Our specialized ERP software integrates all business processes into one cohesive system, delivering reliable data across all departments. Empower your staff and focus on what truly matters with SAP Business One ERP software.

    Make time for what matters – Benefit from:

    Reliability

    Gain accurate real-time data and insightful reports

    Transparency

    Make better decisions faster

    Time Savings

    Conserve personnel resources through automation

    Integration

    Say goodbye to countless Excel sheets and isolated solutions

    Mobility

    Access all relevant information anytime, anywhere with apps for Android and iOS

    SAP Business One license types

    Starter Package User

    PLAN A (MONTHLY RENTAL PLAN)

    SAP Business One Cloud subscription fee per user incl. Azure hosting fees*

    License Only

    38 €/month

    License incl. Cloud Hosting*

    45 €/month for 12 months

    then 55 €/month

    PLAN B (One-Time Buy Plan)

    SAP Business One perpetual license fee per user**
    Additional discount possible

    1140 €
    • Description

      Ideal for small businesses with 1 to 5 users maximum.

    • License Type

      Starter Package User

    • Access

      Can access the features needed in the service, and distribution in the retail industry. Includes the rights granted under a Mobile app User and Indirect Access User.

    • Restrictions

      Maximum number of users: 5

    Limited User

    PLAN A (MONTHLY RENTAL PLAN)

    SAP Business One Cloud subscription fee per user incl. Azure hosting fees*

    License Only

    47 €/month

    License incl. Cloud Hosting*

    55 € /month for 12 months

    then 65 €/month

    PLAN B (One-Time Buy Plan)

    SAP Business One perpetual license fee per user**
    Additional discount possible

    1400 €
    • Description

      Unlimited access to employees where each user can have their own license type according to their requirement.

    • License Type

      Limited User

    • Access

      Can access the key features for one of these roles: CRM, Financial or Logistic. Includes the rights granted to a Mobile app user and Indirect access user.

    • Restrictions

      At least one professional license required

    Professional User

    PLAN A (MONTHLY RENTAL PLAN)

    SAP Business One Cloud subscription fee per user incl. Azure hosting fees*

    License Only

    91 €/month

    License incl. Cloud Hosting*

    105 € /month for 12 months

    then 115 €/month

    PLAN B (One-Time Buy Plan)

    SAP Business One perpetual license fee per user**
    Additional discount possible

    2700 €
    • Description

      Unlimited access to employees where each user can have their own license type according to their requirement.

    • License Type

      Professional User

    • Access

      Can access all modules. Includes the rights granted to a Limited user, Mobile app user and Indirect access user.

    • Restrictions

      None

    * SAP Business One Cloud, hosted by a partner, available as a monthly subscription fee covering license usage rights and maintenance fees.

    • Minimum contract duration: 1 year
    • Hosted on SAP-certified Microsoft Azure HANA Server

    ** SAP Business One, perpetual license, a one-time fee excluding maintenance fees. This license includes usage rights that can be supplemented with maintenance. Maintenance is calculated at 19% of the contract value per year.

    For more details on licenses, please refer to SAP license comparison charts

    Implementation costs

    Applicable for Package
    Optional
    Applicable for Package
    Optional
    Basic
    500 €

    Perfect entry point with essential features

    Standard
    1400 €

    A solid start with SAP Business One

    Plus
    2950 €

    Expanded features and greater flexibility

    Professional
    4900 €

    Comprehensive solution with master data import & advanced services

    Installation of all SAP Business One Modules
    • Ingold Multi-Tenant or Cloudiax Cloud installation included
    • Local Server Installation not included
    • after technical analysis & approval
    Company Database (Initial Setup with basic company data)
    • Posting periods and period indicators
    • predefined chart of accounts SKR03/SKR04
    • general settings
    • system initialization
    • document numbering series
    • authorizations for user groups (department level)
    Standard Documents with Custom Logo and Footer Adjustment

    Predefined templates with your contact details & logo:

    • Quotation
    • Sales order
    • Delivery note
    • Outgoing invoice
    • Credit memo
    • Down payment invoice / request (proforma)
    • Purchase order
    Remote Introduction

    Quick guide to training materials / learning portals

    Starter Online Training

    1 hour introduction to the system (items, customers, document flow, online help)

    Professional Online Training

    Live online training with an experienced SAP expert – individually tailored to the required modules.

    Basic
    1 hour
    Advanced
    3 hour
    Professional
    5 hour
    Practical Handbook + E-Book

    Latest edition of the SAP Business One Practical Handbook by Robert Mayerhofer, including E-Book (value €84.90, valid for Germany, Austria and Switzerland)

    Learning Platform Access
    • SAP Learning Hub
    • Ingold Academy
    Manual Payment Processing

    Recording incoming & outgoing payments manually

    Electronic Payment Processing
    • Payment wizard generates bank files for online banking
    • automatic posting & reconciliation
    Bank Statement Processing

    Import and reconcile bank statements directly in SAP Business One

    ELSTER Configuration

    Setup for electronic VAT advance return submission

    DATEV Export

    Configuration

    VAT ID Validation**

    Verification of VAT ID numbers of business partners and A/R invoices via the VAT Information Exchange System (VIES).

    Exchange Rate Update**

    Automatic update of exchange rates based on euro foreign currency data in SAP Business One.

    Master Data Import

    SAP templates for business partners, items, prices, inventory

    Import of Opening Balances

    (Customers, Suppliers, Inventory, Account Balances)

    Payroll Data Transfer*

    DATEV-HR interface setup for importing payroll postings and exporting employee data

    *Payroll Data Transfer
    Payroll accounting is usually carried out externally by a tax office or a specialized service provider. With the configuration of the DATEV HR interface, we enable you to export the relevant employee data to DATEV Lohn und Gehalt or LODAS, as well as to import the generated payroll data back into SAP Business One.

    **The use of the two extensions (VAT ID validation and exchange rate updates) is only permitted if the customer has an active maintenance contract or a cloud license agreement with Ingold.

    Features

    Contracts & Billing

    • Contract Management:
      Efficiently manage and track all your contracts.
    • Billing and Dunning:
      Generate and send invoices and reminders effortlessly with a single click.
    • SEPA Direct Debit:
      Leverage integrated banking to process SEPA direct debits for thousands of invoices seamlessly.

    Administration of Students, Participants, and Prospects (CRM)

    Transform prospects into enthusiastic students and track every contact seamlessly. Manage marketing campaigns to turn your students into lifelong learners.

    • Prospect Management
    • Student Management
    • Participant Management
    • Marketing Campaigns
    • Microsoft Outlook Integration

    Budget Planning & Management

    Stay on top of your planning and budgets at all times. With real-time integration, easily compare planned vs. actual values.

    • Digital Planning
    • Budget Management
    • Plan vs. Actual Comparison
    • Reporting

    Inventory Management

    Digitally manage your inventory with room lists, keeping track of your assets and associated depreciation.

    • Inventory Directory
    • Simplified Inventory Audits
    • Integrated Fixed Asset Accounting
    • Reports & Analysis

    Financial Accounting

    Your financial processes are seamlessly integrated in real-time with other business operations, such as procurement and sales. The result: faster transactions and greater transparency over cash flow.

    • Certified Integrated Financial Accounting
    • Controlling
    • Bank Transactions
    • Cash Flow Forecasting
    • Financial Reports and Analysis

    Analytics and Reports

    Gain clear insights with powerful analysis and reporting tools that easily consolidate data from multiple sources for reliable reports.

    • Reports from Various Data Sources
    • Preconfigured Dashboards, Metrics, and Reports
    • Interactive Analyses
    • Microsoft Office Integration
    • Real-Time Analytics Powered by SAP HANA In-Memory Technology

    Multi-Tenancy Capability

    Benefit from cross-company integration and enhance collaboration across various locations and facilities.

    • Optimization and Automation for Internal Transactions and Processes
    • Master Data Distribution
    • Financial Consolidation
    • Reporting

    The Industry Solution for Educational Institutions and Providers Tailored for:

    Private Schools

    Academies

    Continuing Education, Retraining

    Training Institutes

    Boarding Schools

    Continuing Education Centers

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    Rene Emser
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    Wir bei Hochzeitsrausch Brautmoden sind sehr zufrieden mit der Zusammenarbeit mit Ingold Solutions. Besonders hervorzuheben sind die schnelle Reaktionszeit und der freundliche Service. Ingold Solutions hat unsere WordPress- und Shopify-Seiten überarbeitet und wichtige Funktionen hinzugefügt, wie zum Beispiel eine Terminbuchungsfunktion. Auch die Migration unserer Geschäftsdaten in die Microsoft 365 Cloud verlief reibungslos und hat unsere Arbeitsabläufe spürbar verbessert. Durch die Integration von SAP Business One sind unsere Online- und Offline-Systeme jetzt optimal aufeinander abgestimmt. Wir können Ingold Solutions für ihre technische Expertise und maßgeschneiderten Lösungen uneingeschränkt empfehlen.
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    Uwe L
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    Die Kooperation mit der Ingold Solutions GmbH als unserem Lösungspartner für SAP Business One war für die MIP Consult GmbH eine äußerst positive Erfahrung. Ingold hat uns mit einem maßgeschneiderten Paket beliefert, das ihre umfassende Kenntnis unserer Anforderungen widerspiegelt. Ihr Team hat die SAP-Datenbank effizient konfiguriert, umfangreiche Schulungen angeboten und die Stammdaten sorgfältig hochgeladen, was einen reibungslosen Übergang ermöglichte. Die Implementierung des Multi-Banking-Systems zeugt weiter von ihrer fachlichen Kompetenz und ihrem Engagement für ganzheitliche Lösungen. Die Professionalität und Einsatzbereitschaft von Ingold haben unseren Übergang äußerst effizient gestaltet, und ihre kontinuierliche Unterstützung ist von unschätzbarem Wert. Wir können Ingold Solutions GmbH wärmstens empfehlen für Unternehmen, die erstklassige SAP-Lösungen und exzellenten Service.
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    Dawid Telesinski
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    Ingold Solutions GmbH hat für Numiartis eine effiziente Lösung entwickelt, die als B2B-E-Commerce-Portal und Online-Katalog dient und B2C-Bestellungen vereinfacht. Das verbesserte Design ermöglicht eine reibungslose Navigation und effiziente Kundenregistrierung, was zur Kundengewinnung beiträgt. Dank der Magento Open Source Plattform ist auch die Produkt-Navigation optimiert worden. Wir sind sehr zufrieden mit dem bedeutenden Beitrag von Ingold Solutions zur digitalen Erweiterung unseres Unternehmens.
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    Ingold Solutions proved to be an invaluable partner for Pyronova IS Deutschland GmbH during our recent implementation. Their team seamlessly configured our accounting system, and their expertise was evident as they provided a dedicated German accounting expert, ensuring precise setup tailored to our needs. Furthermore, Ingold's commitment to customization shone through as they worked on seamless and precise configuration of our accounting system within SAP Business One. This addon will undoubtedly elevate our financial operations. Their professionalism, expertise, and dedication to our project's success were exemplary. We highly recommend Ingold Solutions for their exceptional service and comprehensive support throughout our implementation process. Attila Totos Head of Finance Dep. Pyronova
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    Thomas Schneider
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    Von Anfang an beeindruckte uns Ingold Solutions mit ihrer Umsetzung von SAP Business One. Sie erfüllten effizient unseren Bedarf an Benutzerlizenzen und integrierten diese in die robuste Infrastruktur von Cloudiax's Private Cloud. Unsere Entscheidung für das Standardpaket wurde dank Ingold Solutions' Geschäftsblueprint-Vorlage präzise umgesetzt, was zu einer perfekten Datenbankkonfiguration führte und unsere Betriebsstruktur optimierte. Ingold Solutions bot mit ihrer Expertise wertvolle Unterstützung. Ihr technisches Team sorgte nicht nur für die richtigen Änderungen, sondern integrierte sie auch nahtlos in die Cloudiax-Umgebung. Die von Ingold Solutions eingesetzten Technologien - von der Private Cloud in Cloudiax über SAP B1 mit HANA bis zum SAP Business One Standard Package - zeugen von einem durchdachten Ansatz, der auf betrieblichen Erfolg ausgerichtet ist. Absolut professionell, nur zu empfehlen! winwall GmbH
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    Markus Beck
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    Schnelle und kompetente Umsetzung zu fairen Preisen mit fähigen Mitarbeitern. Danke
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