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SAP Business One Licensing Costs

As an SAP Silver Partner, Ingold Solutions has optimized the setup and operating costs of SAP for startups and SMEs (small and medium-sized enterprises). The application of Microsoft Azure Cloud enables us to pass additional cost savings directly to our customers. The licensing costs are tailored to our customers’ requirements.

The pricing tiers for SAP Business One include the following license modules:

  • Starter Package
  • Professional Package
  Starter Package Edition Starter Package Edition
Description Ideal for small businesses with 1 to 5 users maximum. Unlimited access to employees where each user can have their own license type according to their requirement.
License Type Starter Package User Limited User Professional User
Access Can access the features needed in the service, and distribution in the retail industry. Includes the rights granted under a Mobile app User and Indirect Access User. Can access the key features for one of these roles: CRM, Financial or Logistic. Includes the rights granted to a Mobile app user and Indirect access user. Can access all modules. Includes the rights granted to a Limited user, Mobile app user and Indirect access user.
Restrictions Maximum number of users: 5 Atleast one professional license required None

PLAN A (Monthly Rental Plan)

SAP Business One Cloud subscription fee incl. Azure hosting fees*
for 12 months
45 €/month
Then 55 €/month
for 12 months
55 €/month
Then 65 €/month
for 12 months
105 €/month
Then 115 €/month

PLAN B (One-Time Buy Plan)

SAP Business One Perpetual License fees**
Additional discount possible
1140 €
1400 €
2700 €

*Opt for the partner-hosted SAP Business One Cloud, available through a monthly subscription that covers both the license usage rights and support services.

  • The contract has a minimum duration of one year
  • Implementation on SAP-certified Microsoft Azure HANA Server

** Choose SAP Business One, with a one-time purchase of a perpetual license, excluding maintenance fees. This license encompasses usage rights that can be integrated with support services, billed at 19 percent of the contract value. For more detailed information on the license,

refer to the SAP License Comparison Charts to buy licenses

Implementation Costs

The introduction of software must always be customer-specific. Nevertheless, we have succeeded in creating ready-made equipment packages for special target groups, which we can provide within 24 hours.

Our experience shows that the ready-made equipment packages are very suitable for start-ups and small businesses. Here we can often use them without further adjustments. For medium-sized companies, we like to use the equipment packages and include additional components and interfaces.

For medium-sized companies, the requirements are usually too complex, so we first have to sift through them together. Here, an implementation often takes place as part of a classic introduction project, in which the phases requirements analysis, implementation, training, testing, go-live and documentation are usually passed.

Basic

395 €
  • Company Database with basic settings
    • Posting Period defined
    • Predefined COA SKR03/SKR04
    • General Settings defined
    • System Initialization defined
  • Basic Master Data
    • Period Indicators
    • Payment Terms
    • Dunning Terms
    • Payment Methods
    • Document Numbering
    • Country Setup
    • Address format setup
  • Standard Layouts with individual Logo and customization of the footer Basis
    • Sales Quotation
    • Sales Order
    • Delivery Note
    • A/R Invoice
    • A/P Credit Memo
  • Training Materials
    • Access to SAP Learning Hub
    • Ingold SAP Training materials
    • Other Online materials
  • Remote Training / Training of Financial Accounting
  • Master Data Import in SAP
    • Customers Master Data
    • Supplier Master Data
    • Item Master Data
    • Employee Master Dtata
    • Users
    • Warehouse and Bin Locations
    • Bill of Materials
  • Go Live Support
    • User How to queries resolution using Helpdesk Support
    • Import of Opening Balances (Customer, Supplier, Inventory, GL Accounts)
  • Setting up of document flow
    for Sales / Purchasing with pricelists, dunning
  • Manual Payment transactions
  • CRM with lead management, contacts
    • Activity Setup
    • Opportunity/Inquiry Setup
  • Outlook Add-on Integration (5 users included)
    • Activate the Outlook Add-on
    • Configuration of Outlook Add-on
  • User Group Authorization (Department Level)
  • Banks Setup
    • Bank Setup
    • House bank setup
    • Define standard format CAMT.053 or MT940
  • Bank Statement Processing
    • Define Bank Internal/Extenal Operation Codes
    • Setup matching criterias
  • Electronic Transactions
    • Setup Payment Wizard
    • Setup Payment Methods
    • Assign Payment Methods to BP Master
    • Assitance in applying SEPA Creditor Number
  • Payment Engine Add-on
    • Activate the Payment Engine Add-on
    • Create required BPP and BSP file formats
  • Financial Accounting
    • Setup of GL Account Determination
    • Set up of Tax Codes
    • Fixed Assets Intialization and master setup
  • Elster Configuration and processing
    • Activate ELSTER Add-on
    • Define VAT declaration boxes
    • ELSTER Configuration
  • DATEV Configuration and Export
    • Activate Datev Add-on
    • Update the DATEV Account codes in Chart of Accounts, BP Master, Tax Codes
  • Cost Accounting
    • Setup the Dimensions and Cost Centers
    • Mark relevant accounts for Cost Accounting in COA
  • Warehouse Management with locations, batches and serial numbers
    • Warehouse Master creation
    • Bin Creation
    • Manage Batchwise and serial wise Inventory
  • Access to Test Demo Database
    for 30 days
  • Reporting and analytics
    SAP Standard Dashboards and KPI's
  • Web Client Activation
    minimum configuration additional application server required
  • Configuration of SAP Mobile App
    • Standard Mobile App
    • B1 Sales App (Additional License required)
    • B1 Service App (Additional License required)
  • Customization - Simple User Defined Fields (UDF) and User Define Tables (UDT)
  • INTRASTAT Configuration
    • Activate Intastat feature
    • Setup Intrastat configuration
    • Item Master and BP Master Intrastat relevant

Standard

1195 €
  • Company Database with basic settings
    • Posting Period defined
    • Predefined COA SKR03/SKR04
    • General Settings defined
    • System Initialization defined
  • Basic Master Data
    • Period Indicators
    • Payment Terms
    • Dunning Terms
    • Payment Methods
    • Document Numbering
    • Country Setup
    • Address format setup
  • Standard Layouts with individual Logo and customization of the footer Basis
    • Sales Quotation
    • Sales Order
    • Delivery Note
    • A/R Invoice
    • A/P Credit Memo
  • Training Materials
    • Access to SAP Learning Hub
    • Ingold SAP Training materials
    • Other Online materials
  • Remote Training / Training of Financial Accounting Basis
    1 hour
  • Master Data Import in SAP Basis
    • Customers Master Data
    • Supplier Master Data
    • Item Master Data
  • Go Live Support Basis
    • User How to queries resolution using Helpdesk Support
  • Setting up of document flow Basis
    Sales with pricelists
  • Manual Payment transactions
  • CRM with lead management, contacts
    • Activity Setup
    • Opportunity/Inquiry Setup
  • Outlook Add-on Integration (5 users included)
    • Activate the Outlook Add-on
    • Configuration of Outlook Add-on
  • User Group Authorization (Department Level)
  • Banks Setup
    • Bank Setup
    • House bank setup
    • Define standard format CAMT.053 or MT940
  • Bank Statement Processing
    • Define Bank Internal/Extenal Operation Codes
    • Setup matching criterias
  • Electronic Transactions
    • Setup Payment Wizard
    • Setup Payment Methods
    • Assign Payment Methods to BP Master
    • Assitance in applying SEPA Creditor Number
  • Payment Engine Add-on
    • Activate the Payment Engine Add-on
    • Create required BPP and BSP file formats
  • Financial Accounting
    • Setup of GL Account Determination
    • Set up of Tax Codes
    • Fixed Assets Intialization and master setup
  • Elster Configuration and processing
    • Activate ELSTER Add-on
    • Define VAT declaration boxes
    • ELSTER Configuration
  • DATEV Configuration and Export
    • Activate Datev Add-on
    • Update the DATEV Account codes in Chart of Accounts, BP Master, Tax Codes
  • Cost Accounting
    • Setup the Dimensions and Cost Centers
    • Mark relevant accounts for Cost Accounting in COA
  • Warehouse Management with locations, batches and serial numbers
    • Warehouse Master creation
    • Bin Creation
    • Manage Batchwise and serial wise Inventory
  • Access to Test Demo Database
    for 30 days
  • Reporting and analytics
    SAP Standard Dashboards and KPI's
  • Web Client Activation
    minimum configuration additional application server required
  • Configuration of SAP Mobile App
    • Standard Mobile App
    • B1 Sales App (Additional License required)
    • B1 Service App (Additional License required)
  • Customization - Simple User Defined Fields (UDF) and User Define Tables (UDT)
  • INTRASTAT Configuration
    • Activate Intastat feature
    • Setup Intrastat configuration
    • Item Master and BP Master Intrastat relevant

Plus

2495 €
  • Company Database with basic settings
    • Posting Period defined
    • Predefined COA SKR03/SKR04
    • General Settings defined
    • System Initialization defined
  • Basic Master Data
    • Period Indicators
    • Payment Terms
    • Dunning Terms
    • Payment Methods
    • Document Numbering
    • Country Setup
    • Address format setup
  • Standard Layouts with individual Logo and customization of the footer Pro
    • Sales Quotation
    • Sales Order
    • Delivery Note
    • A/R Invoice
    • A/P Credit Memo
    • Downpayments
    • Purchase Order
  • Training Materials
    • Access to SAP Learning Hub
    • Ingold SAP Training materials
    • Other Online materials
  • Remote Training / Training of Financial Accounting Pro
    2 hours
  • Master Data Import in SAP Pro
    • Customers Master Data
    • Supplier Master Data
    • Item Master Data
    • Employee Master Dtata
    • Users
  • Go Live Support Pro
    • User How to queries resolution using Helpdesk Support
    • Import of Opening Balances (Customer, Supplier, Inventory, GL Accounts)
  • Setting up of document flow Pro
    for Sales / Purchasing with pricelists, dunning
  • Manual Payment transactions
  • CRM with lead management, contacts
    • Activity Setup
    • Opportunity/Inquiry Setup
  • Outlook Add-on Integration (5 users included)
    • Activate the Outlook Add-on
    • Configuration of Outlook Add-on
  • User Group Authorization (Department Level)
  • Banks Setup
    • Bank Setup
    • House bank setup
    • Define standard format CAMT.053 or MT940
  • Bank Statement Processing
    • Define Bank Internal/Extenal Operation Codes
    • Setup matching criterias
  • Electronic Transactions
    • Setup Payment Wizard
    • Setup Payment Methods
    • Assign Payment Methods to BP Master
    • Assitance in applying SEPA Creditor Number
  • Payment Engine Add-on
    • Activate the Payment Engine Add-on
    • Create required BPP and BSP file formats
  • Financial Accounting Pro
    • Setup of GL Account Determination
    • Set up of Tax Codes
  • Elster Configuration and processing
    • Activate ELSTER Add-on
    • Define VAT declaration boxes
    • ELSTER Configuration
  • DATEV Configuration and Export
    • Activate Datev Add-on
    • Update the DATEV Account codes in Chart of Accounts, BP Master, Tax Codes
  • Cost Accounting
    • Setup the Dimensions and Cost Centers
    • Mark relevant accounts for Cost Accounting in COA
  • Warehouse Management with locations, batches and serial numbers
    • Warehouse Master creation
    • Bin Creation
    • Manage Batchwise and serial wise Inventory
  • Access to Test Demo Database
    for 30 days
  • Reporting and analytics
    SAP Standard Dashboards and KPI's
  • Web Client Activation
    minimum configuration additional application server required
  • Configuration of SAP Mobile App
    • Standard Mobile App
    • B1 Sales App (Additional License required)
    • B1 Service App (Additional License required)
  • Customization - Simple User Defined Fields (UDF) and User Define Tables (UDT)
  • INTRASTAT Configuration
    • Activate Intastat feature
    • Setup Intrastat configuration
    • Item Master and BP Master Intrastat relevant

Premium

3995 €
  • Company Database with basic settings
    • Posting Period defined
    • Predefined COA SKR03/SKR04
    • General Settings defined
    • System Initialization defined
  • Basic Master Data
    • Period Indicators
    • Payment Terms
    • Dunning Terms
    • Payment Methods
    • Document Numbering
    • Country Setup
    • Address format setup
  • Standard Layouts with individual Logo and customization of the footer Pro
    • Sales Quotation
    • Sales Order
    • Delivery Note
    • A/R Invoice
    • A/P Credit Memo
    • Downpayments
    • Purchase Order
  • Training Materials
    • Access to SAP Learning Hub
    • Ingold SAP Training materials
    • Other Online materials
  • Remote Training / Training of Financial Accounting Pro
    2 hours
  • Master Data Import in SAP Premium
    • Customers Master Data
    • Supplier Master Data
    • Item Master Data
    • Employee Master Dtata
    • Users
    • Warehouse and Bin Locations
    • Bill of Materials
  • Go Live Support Pro
    • User How to queries resolution using Helpdesk Support
    • Import of Opening Balances (Customer, Supplier, Inventory, GL Accounts)
  • Setting up of document flow Pro
    for Sales / Purchasing with pricelists, dunning
  • Manual Payment transactions
  • CRM with lead management, contacts
    • Activity Setup
    • Opportunity/Inquiry Setup
  • Outlook Add-on Integration (5 users included)
    • Activate the Outlook Add-on
    • Configuration of Outlook Add-on
  • User Group Authorization (Department Level)
  • Banks Setup
    • Bank Setup
    • House bank setup
    • Define standard format CAMT.053 or MT940
  • Bank Statement Processing
    • Define Bank Internal/Extenal Operation Codes
    • Setup matching criterias
  • Electronic Transactions
    • Setup Payment Wizard
    • Setup Payment Methods
    • Assign Payment Methods to BP Master
    • Assitance in applying SEPA Creditor Number
  • Payment Engine Add-on
    • Activate the Payment Engine Add-on
    • Create required BPP and BSP file formats
  • Financial Accounting Premium
    • Setup of GL Account Determination
    • Set up of Tax Codes
    • Fixed Assets Intialization and master setup
  • Elster Configuration and processing
    • Activate ELSTER Add-on
    • Define VAT declaration boxes
    • ELSTER Configuration
  • DATEV Configuration and Export
    • Activate Datev Add-on
    • Update the DATEV Account codes in Chart of Accounts, BP Master, Tax Codes
  • Cost Accounting
    • Setup the Dimensions and Cost Centers
    • Mark relevant accounts for Cost Accounting in COA
  • Warehouse Management with locations, batches and serial numbers
    • Warehouse Master creation
    • Bin Creation
    • Manage Batchwise and serial wise Inventory
  • Access to Test Demo Database
    for 30 days
  • Reporting and analytics
    SAP Standard Dashboards and KPI's
  • Web Client Activation
    minimum configuration additional application server required
  • Configuration of SAP Mobile App
    • Standard Mobile App
    • B1 Sales App (Additional License required)
    • B1 Service App (Additional License required)
  • Customization - Simple User Defined Fields (UDF) and User Define Tables (UDT)
  • INTRASTAT Configuration
    • Activate Intastat feature
    • Setup Intrastat configuration
    • Item Master and BP Master Intrastat relevant
Add-on
License Coverage
 Price Variant 1: Purchase License Price Variant 2: Rental License
Installation fees
One Off-Deployment Fee Annual License Fee Monthly licence fee paid on an annual basis
Add-on for Auto Exchange Rate
1 x SAP Database Company License
500 €
100 €
20 €
60 €
Creditsafe Add-on
1 User License Per 10 SAP Users
2,500 €
500 €
100 €
200 €
Additional User License Per 10 SAP Users
750 €
150 €
30 €
Multi-Bank Add-on
1 User License Pro 2 SAP Benutzer
2,500 €
500 €
100 €
100 €
Additional User License Pro 3 SAP Benutzer
750 €
150 €
30 €
For each additional House Bank Account Additional Bank Account Subscription
250 €
10 €
Magento-Connector-Add-on
1 User License Per 10 SAP Users
2,500 €
500 €
100 €
500 €
Additional User License Per 10 SAP Users
750 €
150 €
30 €
Shopify-Connector-Add-on
1 User License Per 10 SAP Users
2,500 €
500 €
100 €
500 €
Additional User License Per 10 SAP Users
750 €
150 €
30 €
WooCommerce-Connector-Add-on
1 User License Per 10 SAP Users
2,500 €
500 €
100 €
500 €
Additional User License Per 10 SAP Users
750 €
150 €
30 €
Variant Management-Add-on
1 User License Per 10 SAP Users
1,750 €
350 €
70 €
60 €
Additional User License Per 10 SAP Users
525 €
105 €
21 €
Ingold WMS
1-10 Licenses Pro 1 SAP Benutzer
625 €
125 €
25 €
11-24 Licenses Pro 1 SAP Benutzer
595 €
125 €
24 €
24-50 Licenses Pro 1 SAP Benutzer
565 €
125 €
23 €
51 or more Licenses Pro 1 SAP Benutzer
500 €
125 €
20 €
External Add-ons
CKS.DMS
cks.DMS professional
1-10 Licenses For 1 SAP User
600 €
120 €
24 €
360 €
11-24 Licenses For 1 SAP User
570 €
120 €
23 €
1-10 Licenses For 1 SAP User
540 €
120 €
22 €
cks.DMS limited
1-10 Licenses For 1 SAP User
485 €
97 €
20 €
360 €
11-24 Licenses For 1 SAP User
460 €
97 €
19 €
1-10 Licenses For 1 SAP User
435 €
97 €
18 €
Microsoft 365 (M365) – Business Premium
For 1 User
19,60 € User/month
Microsoft 365 (M365) – Apps for Enterprise
For 1 User
9,35 € User/month

Maintenance and operation

We distinguish between two different operating models of SAP Business One:

Cloud Computing

In recent years, cloud computing has grown significantly in importance. Its main benefit lies in accessibility, as cloud systems can be operated smoothly from any location with internet access, including from home. Cloud solutions eliminate the need for initial hardware investments. Specifically, in our deployment of SAP Business One systems, we prefer to use the Microsoft Azure HANA Server, which is certified by SAP.

This certification is an assurance of product features that meet SAP’s certification standards, confirming the product’s successful integration with SAP solutions. Consequently, all data is stored on a unified platform, allowing for integrated authentication processes.

Local Customer Installation or On-Premise Solutions

For manufacturing companies that often require SAP Business One to be linked to a PDA system, a local server installation on-site is a popular choice. It is crucial in these scenarios to ensure the chosen hardware is approved for SAP Business One installation.

SAP Business One Licensing Models in Practice

For SAP B1 licensing, there are two primary options:

  • Perpetual Licensing: This involves a one-time, upfront investment, granting ownership of the software for indefinite use, with ongoing costs limited to support and maintenance.
  • Subscription Licensing: This model requires an annual renewal fee for continued software usage.

Training Costs

User training is a vital part of our Accelerated Implementation Program (AIP). During this stage, customers are provided with essential training materials, enabling them to independently manage daily operations.

However, we also offer additional post-installation maintenance and support services if needed. It’s important to note that combinations of cloud with purchase licenses or local installations with rental licenses are feasible, though these combinations are seldom seen in practice.

It’s important to note that combinations of cloud with purchase licenses or local installations with rental licenses are feasible, though these combinations are seldom seen in practice.

Are you ready to explore pricing options for SAP Business One Implementation by us?

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