SAP Business One Case Study: Tapes & more | Ingold Solutions
Tapes & more GmbH company building

Implementing SAP Business One at Tapes & more GmbH

From Microsoft Dynamics NAV to an Integrated SAP Business One Platform with On-Premise Deployment, Boyum Enhancements

Customer

Tapes & more GmbH

Industry

Adhesive Technology, Processing and Trade

ERP Solution

SAP Business One

Operating Model

On-Premise

Database Platform

Microsoft SQL Server

Implementation and Support Partner

Ingold Solutions GmbH

About Tapes & more GmbH

Founded in 2005, Tapes & more GmbH specialises in innovative adhesive technology and adhesive tape solutions. The company combines distribution, warehousing and logistics with its own manufacturing and converting operations, providing a comprehensive range of services across the entire value chain.

Adhesive tapes from the Tapes & more GmbH product range
Warehouse and logistics at Tapes & more

Initial Situation and Requirements

Before embarking on the SAP Business One project, Tapes & more relied on Microsoft Dynamics NAV as its existing ERP system. As the company continued to pursue digitalisation and prepare for future business requirements, it began evaluating a new ERP platform to improve processes, integration, usability and extensibility.

The objective was not simply to replace the existing system. Tapes & more needed a long-term, sustainable ERP platform capable of supporting its diverse business operations while remaining flexible enough to accommodate company-specific requirements.

As part of an in-depth SAP Business One presentation, Ingold Solutions worked closely with the customer to assess key business requirements and demonstrate how these could be addressed through targeted ERP functionality and tailored solutions.

The evaluation focused on the following areas:

Financial management and controlling

Purchasing and supplier management

Sales and customer management

Warehouse and inventory management

Production and bill of materials (BOM) management

Quality management processes

Reporting and business intelligence

User and authorisation management

Interfaces and system integrations

Data migration from Navision

Opportunities for further customisation through add-ons

This initial assessment provided the foundation for the subsequent solution design and project planning.

Key Challenges and Objectives

1. Migrating from Microsoft Dynamics NAV to SAP Business One

One of the central challenges was the transition from the existing Microsoft Dynamics NAV / Navision environment to SAP Business One.

One of the project's key challenges was transitioning from the existing Microsoft Dynamics NAV (Navision) environment to SAP Business One.

The task involved more than simply transferring relevant data from a technical perspective. It was equally important to determine how existing business processes should be structured and managed within the new ERP system.

During the evaluation phase, Ingold Solutions therefore assessed potential approaches to data migration, master data mapping and the transfer of existing business information.

Key considerations included:

  • Customer and supplier master data
  • Item master data
  • Other relevant ERP master data
  • Data mapping between Navision and SAP Business One
  • Data import and validation
  • Preparation of the new system structure

The goal was not to replicate the existing environment on a technical level, but to ensure a controlled transition to a new ERP platform.

2. Managing Complex Processes Across Distribution, Warehousing and Manufacturing

Tapes & more operates beyond the scope of traditional distribution businesses. In addition to purchasing, sales, finance and warehouse management, manufacturing and converting processes play a central role in its operations.

The requirements analysis therefore examined the company's specific operational workflows in detail, with particular attention to:

  • Product converting and bill of materials management
  • Manufacturing processes and material consumption
  • Time recording
  • Batch management and traceability
  • Quality control and retained samples
  • Approval workflows

The objective was to capture both standard commercial processes and the specialised requirements of manufacturing and converting, bringing them together within an integrated ERP solution.

3. On-Premise Deployment with Independent IT Administration

Tapes & more opted to run SAP Business One within its own IT infrastructure. Key priorities included integration with the existing system landscape, maintaining administrative independence and establishing clearly defined responsibilities.

The Solution Delivered by Ingold Solutions

1. End-to-End SAP Business One Implementation

Following the evaluation and planning phases, Ingold Solutions managed the SAP Business One implementation across the entire project lifecycle.

The scope of services included:

  • Requirements gathering and business process analysis
  • Solution design
  • Technical installation
  • SAP Business One configuration
  • Setup of relevant business processes
  • User and authorisation management
  • Preparation for and support with data migration
  • Testing and validation
  • Go-live preparation
  • Production deployment
  • Post-go-live stabilisation
  • Ongoing technical and functional support

Ingold Solutions supported Tapes & more throughout the process, from the initial product demonstration to the live operation of the system.

2. Establishment of the On-Premise System Landscape

SAP Business One was installed and configured within Tapes & more's local IT infrastructure.

The resulting environment includes:

  • SAP Business One
  • Microsoft SQL Server
  • Crystal Reports
  • System Landscape Directory (SLD)
  • Data Transfer Workbench (DTW)
  • Remote Support Platform (RSP)
  • Integration Framework
  • Service Layer
  • SAP Business One Web Client
  • SQL-based system integrations

The technical architecture was designed to meet both SAP Business One's requirements and the customer's preferred deployment model.

3. Active Directory Integration and Single Sign-On

Another important part of the technical implementation was the integration of SAP Business One with the customer’s existing Microsoft Active Directory environment.

Windows users were linked with the corresponding SAP Business One users and Single Sign-On was enabled. This allowed SAP Business One to be integrated more closely into the customer’s existing user and access-management structure.

4. Administrative Control Retained by Tapes & more

A defining feature of the solution is that it operates within the customer's own IT environment. This enables Tapes & more to manage administrative tasks independently, while Ingold Solutions remains available to provide specialised technical and functional SAP expertise when needed.

The result is an approach that combines internal IT autonomy with access to dedicated SAP Business One knowledge and support.

5. Boyum B1 Usability Package

The Boyum B1 Usability Package was implemented and fully integrated into the SAP Business One environment to support customisation and process optimisation.

Boyum enables SAP Business One to be adapted to specific operational requirements through features such as:

  • Enhanced user interfaces
  • Additional fields and functionality
  • Validation rules and automation
  • User-specific process logic
  • Customised workflows

These capabilities allow the system to better reflect the company's day-to-day operational needs.

Implementation Approach

Converting adhesive tape rolls at Tapes & more

Phase 1 – Demonstration and System Evaluation

Presentation of SAP Business One and discussion of current and future business requirements.

Phase 2 – Process and Requirements Analysis

Detailed assessment of relevant business processes and definition of the target system architecture.

Phase 3 – Solution Design

Definition of the SAP Business One structure, technical architecture, user and authorization concepts, and required extensions.

Phase 4 – Technical Implementation

Installation and configuration of SAP Business One and the required server and infrastructure components.

Phase 5 – Process Configuration and Extensions

Configuration of the defined SAP processes and implementation of the required Boyum functionality.

Phase 6 – Data Migration and Validation

Preparation of data migration from the existing Navision system, data mapping, and validation of migrated information.

Phase 7 – Testing and Go-Live

Functional and technical testing followed by preparation and execution of the productive system launch.

Phase 8 – Support, Optimization and Knowledge Transfer

The partnership between Tapes & more and Ingold Solutions extends beyond the initial implementation. Ingold Solutions continues to support the company as a trusted partner throughout ongoing system operations.

Consulting and training at Tapes & more

Post-Go-Live Support and Expert Training

Ongoing knowledge transfer is an important part of the partnership following implementation. In addition to conventional technical support, Ingold Solutions has repeatedly provided Tapes & more with specialist training sessions and in-depth technical workshops.

These sessions go beyond basic system operation. Depending on the subject, they allow users and key stakeholders to explore specific SAP Business One functions in greater depth and address practical operational challenges.

The support model covers two key areas:

Technical support
Assistance with system-related issues, configuration and technical questions.

Expert training and specialist workshops
In-depth guidance on complex business processes, system optimisation and the continued development of internal SAP expertise.

This approach helps Tapes & more build the knowledge and confidence needed to use SAP Business One independently and manage selected administrative tasks in-house, while experienced SAP specialists remain available to support more complex requirements.

Outcomes and Value Created

By combining SAP Business One, Boyum, Tapes & more now has an ERP solution that connects core commercial operations with its specific warehousing, materials management and converting requirements.

The integrated system landscape delivers several key benefits:

More connected business processes: Purchasing, sales, warehousing and finance work from a shared data foundation. This reduces duplicate data entry and makes coordination between departments easier.

Greater transparency in order management: Linking commercial and operational processes improves visibility into orders, inventory levels and material movements.

Improved usability: Boyum extends SAP Business One with additional functionality and configurable workflows tailored to users' needs.

Flexibility for future growth: The modular architecture makes it possible to integrate additional functions and processes as business needs evolve.

With SAP Business One at its core, Tapes & more has a robust, scalable ERP foundation that supports further customisation and expansion. Operating the solution within its own IT infrastructure also gives the company a high degree of control and operational independence.

Collaboration as a Key Success Factor

The project required close collaboration between Tapes & more and Ingold Solutions. Implementing SAP Business One locally, while granting the customer extensive administrative control, made clear communication and well-defined technical responsibilities particularly important.

At the same time, several solution components — SAP Business One, Microsoft SQL Server, Boyum — had to be brought together within a consistent system architecture.

This close collaboration continues beyond go-live, providing a foundation for ongoing support and further development.

Conclusion

The SAP Business One implementation at Tapes & more GmbH demonstrates how a transition from an established ERP system such as Microsoft Dynamics NAV to a modern, extensible SAP platform can be managed through a structured approach.

Ingold Solutions supported the project from the initial requirements analysis through implementation and data migration to go-live.

By combining SAP Business One with Microsoft SQL Server, Active Directory and Single Sign-On, the Boyum B1 Usability Package, Tapes & more gained a flexible ERP solution that balances standardised processes with company-specific operational requirements.

Integration into the existing IT infrastructure also enables Tapes & more to operate and manage its system environment independently while continuing to develop it in line with future needs.

The long-term partnership with Ingold Solutions ensures that the company continues to have access to technical assistance, functional expertise and ongoing SAP Business One optimisation well beyond the initial implementation.

Contact us to schedule a free, no-obligation consultation, and our team will respond within 24 hours on business days.

During this first discussion, we’ll explore your needs and objectives and provide recommendations for the next steps!

Nina

Contact Person

Nina

Project Coordination

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