SAP Business One – ERP system for educational institutions in UK

SAP Business One

The Ideal ERP Solution for Educational Institutions

The ERP system for the Educational Institution in UK

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    SAP Business One
    Your ERP Software for Educational Institutions in UK

    Streamline your educational institution’s management with SAP Business One.
    Our specialised ERP software integrates all business processes into one cohesive system, delivering reliable data across all departments.
    Empower your staff and focus on what truly matters with SAP Business One ERP software.

    Make time for what matters – Benefit from:

    Reliability

    Gain accurate real-time data and insightful reports

    Transparency

    Make better decisions faster

    Time Savings

    Conserve personnel resources through automation

    Integration

    Say goodbye to countless Excel sheets and isolated solutions

    Mobility

    Access all relevant information anytime, anywhere with apps for Android and iOS

    SAP Business One license types

    Starter Package User

    PLAN A (MONTHLY RENTAL PLAN)

    SAP Business One Cloud subscription fee per user incl. Azure hosting fees*

    License Only

    £ 31/month

    License incl. Cloud Hosting*

    £ 38/month for 12 months

    then £ 48/month

    PLAN B (One-Time Buy Plan)

    SAP Business One perpetual license fee per user**
    Additional discount possible

    £ 942
    • Description

      Ideal for small businesses with 1 to 5 users maximum.

    • License Type

      Starter Package User

    • Access

      Can access the features needed in the service, and distribution in the retail industry. Includes the rights granted under a Mobile app User and Indirect Access User.

    • Restrictions

      Maximum number of users: 5

    Limited User

    PLAN A (MONTHLY RENTAL PLAN)

    SAP Business One Cloud subscription fee per user incl. Azure hosting fees*

    License Only

    £ 39/month

    License incl. Cloud Hosting*

    £ 47/month for 12 months

    then £ 57/month

    PLAN B (One-Time Buy Plan)

    SAP Business One perpetual license fee per user**
    Additional discount possible

    £ 1,157
    • Description

      Unlimited access to employees where each user can have their own license type according to their requirement.

    • License Type

      Limited User

    • Access

      Can access the key features for one of these roles: CRM, Financial or Logistic. Includes the rights granted to a Mobile app user and Indirect access user.

    • Restrictions

      At least one professional license required

    Professional User

    PLAN A (MONTHLY RENTAL PLAN)

    SAP Business One Cloud subscription fee per user incl. Azure hosting fees*

    License Only

    £ 75/month

    License incl. Cloud Hosting*

    £ 89/month for 12 months

    then £ 99/month

    PLAN B (One-Time Buy Plan)

    SAP Business One perpetual license fee per user**
    Additional discount possible

    £ 2,230
    • Description

      Unlimited access to employees where each user can have their own license type according to their requirement.

    • License Type

      Professional User

    • Access

      Can access all modules. Includes the rights granted to a Limited user, Mobile app user and Indirect access user.

    • Restrictions

      None

    * SAP Business One Cloud, hosted by a partner, available as a monthly subscription fee covering license usage rights and maintenance fees.

    • Minimum contract duration: 1 year
    • Hosted on SAP-certified Microsoft Azure HANA Server

    ** SAP Business One, perpetual license, a one-time fee excluding maintenance fees. This license includes usage rights that can be supplemented with maintenance. Maintenance is calculated at 19% of the contract value per year.

    For more details on licenses, please refer to SAP license comparison charts

    Implementation costs

    Applicable for Package
    Optional

    Applicable for Package
    Optional
    Basic
    £ 400
    Standard
    £ 1300
    Plus
    £ 2400
    Professional
    £ 3700
    Management & Administration
    Accounting and Financials
    Banking
    Purchase
    Sales and Service
    Inventory & Logistics
    Business Partners
    Item Master Data
    Customer Master Data
    Supplier Master Data
    Employee Master Data
    Access to SAP Learning Hub
    Ingold SAP Training materials
    LinkedIn Premium -Video-SAP Business One-Online Course

    (30 days free trial)

    (30 days free trial)

    (30 days free trial)

    Personal training with Financial Accounting Consultant

    1 Hours

    2 Hours

    3 Hours

    Import of Opening Balances (Customer, Supplier, Inventory, GL Accounts)
    Go Live Support via Ingold Helpdesk Portal for the period of one month after Go Live and Handover.

    3 Hours

    6 Hours

    10 Hours

    Features

    Contracts & Billing

    • Contract Management:
      Efficiently manage and track all your contracts.
    • Billing and Dunning:
      Generate and send invoices and reminders effortlessly with a single click.
    • SEPA Direct Debit:
      Leverage integrated banking to process SEPA direct debits for thousands of invoices seamlessly.

    Administration of Students, Participants, and Prospects (CRM)

    Transform prospects into enthusiastic students and track every contact seamlessly.
    Manage marketing campaigns to turn your students into lifelong learners.

    • Prospect Management
    • Student Management
    • Participant Management
    • Marketing Campaigns
    • Microsoft Outlook Integration

    Budget Planning & Management

    Stay on top of your planning and budgets at all times.
    With real-time integration, easily compare planned vs. actual values.

    • Digital Planning
    • Budget Management
    • Plan vs. Actual Comparison
    • Reporting

    Inventory Management

    Digitally manage your inventory with room lists, keeping track of your assets and associated depreciation.

    • Inventory Directory
    • Simplified Inventory Audits
    • Integrated Fixed Asset Accounting
    • Reports & Analysis

    Financial Accounting

    Your financial processes are seamlessly integrated in real-time with other business operations, such as procurement and sales.
    The result: faster transactions and greater transparency over cash flow.

    • Certified Integrated Financial Accounting
    • Controlling
    • Bank Transactions
    • Cash Flow Forecasting
    • Financial Reports and Analysis

    Analytics and Reports

    Gain clear insights with powerful analysis and reporting tools that easily consolidate data from multiple sources for reliable reports.

    • Reports from Various Data Sources
    • Preconfigured Dashboards, Metrics, and Reports
    • Interactive Analyses
    • Microsoft Office Integration
    • Real-Time Analytics Powered by SAP HANA In-Memory Technology

    Multi-Tenancy Capability

    Benefit from cross-company integration and enhance collaboration across various locations and facilities.

    • Optimization and Automation for Internal Transactions and Processes
    • Master Data Distribution
    • Financial Consolidation
    • Reporting

    The Industry Solution for Educational Institutions in UK and Providers Tailored for:

    Private Schools

    Academies

    Continuing Education, Retraining

    Training Institutes

    Boarding Schools

    Continuing Education Centers