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Using Dashboards and KPIs to Monitor Project Health in SAP Business One

By IngoldMay 21,2025
Project management in today’s dynamic business environment goes far beyond simple task tracking. It requires real-time insights, performance visibility, and the ability to make data-driven decisions. Whether you are running internal projects, customer engagements, or large-scale implementations, keeping a close eye on project health is critical.  This is where SAP Business One Berlin steps in with its powerful dashboards and KPI (Key Performance Indicator) tracking tools. It enables project managers and business leaders to monitor progress, allocate resources, control budgets, and anticipate delays—all from one unified platform.  In this blog, we will explore how dashboards and KPIs in SAP Business One Berlin help ensure project success and operational efficiency. 

Why Project Monitoring Matters 

Project monitoring is more than just tracking deadlines. It includes evaluating: 
  • Budget adherence 
  • Resource allocation 
  • Task completion 
  • Risk factors 
  • Timeline health 
  • Milestone achievements 
  • Profitability 
Without a centralised view, this data can become fragmented, leading to missed deadlines, cost overruns, and operational chaos. That’s why SAP Business One Berlin provides embedded analytics and dashboard capabilities—allowing businesses to take control of their projects at every stage.  Understanding Dashboards in SAP Business One  The dashboard in SAP Business One Berlin is a dynamic, visual interface that provides real-time visibility into various business metrics, including those related to project management. With an intuitive layout and customisable widgets, it presents complex project data in a digestible format.  Key Features of SAP Business One Dashboards: 
  • Real-Time Updates: Data is automatically refreshed to reflect the latest project status. 
  • Drill-Down Capabilities: Click into specific charts or KPIs to view the underlying transactions or documents. 
  • Role-Based Views: Different team members (e.g., project managers, CFOs, team leads) can view dashboards relevant to their role. 
  • Interactive Visuals: Charts, graphs, and gauges show progress, trends, and anomalies at a glance. 
  • Custom KPIs: You can define your own performance indicators based on your business model. 
What Are KPIs in SAP Business One Project Management?  KPIs (Key Performance Indicators) are quantifiable metrics used to measure project performance. In SAP Business One Berlin, KPIs can be tracked for various elements of a project, such as: 
  • Project budget vs actual spend 
  • Time spent vs estimated time 
  • Task completion rate 
  • Profit margin per project 
  • Resource utilisation rate 
  • Billable vs non-billable hours 
  • Milestone adherence 
These KPIs are directly integrated into the dashboards so that you can monitor them in real time.  How to Set Up Dashboards and KPIs in SAP Business One Berlin  Setting up dashboards and KPIs in SAP Business One Berlin is straightforward thanks to its user-friendly interface and built-in analytics tools.  Step 1: Define Project Goals and Metrics  Start by identifying the KPIs that are relevant to your specific project. These might include cost control, time efficiency, task progress, or resource allocation.  Step 2: Use the Pervasive Analytics Designer  SAP B1 comes with a tool called Pervasive Analytics Designer that allows users to: 
  • Create customised dashboards 
  • Design new KPIs using queries 
  • Add filters and thresholds 
  • Assign dashboards to user roles 
This tool requires no advanced coding and can be used by project managers with basic system training.  Step 3: Connect KPIs with Data Sources  Each KPI should be connected to relevant modules like financials, inventory, or human resources, ensuring it pulls the correct data in real-time.  Step 4: Schedule Reports and Alerts  Dashboards can be configured to generate reports or trigger alerts when a KPI crosses a defined threshold. For example, if your "Budget Usage" KPI hits 90%, an email alert can be sent to the project manager.  Use Case: Real-World Project Dashboard in SAP Business One Berlin  Scenario: A construction firm in Berlin  A mid-sized construction firm managing multiple residential building projects uses SAP Business One Berlin to track: 
  • Budget vs actual material costs 
  • Progress per phase (foundation, framework, finishing) 
  • Workforce hours logged 
  • Supplier delays 
  • Weather-related timeline shifts 
The company creates a custom dashboard with KPIs including: 
  • “Budget Variance” (green/yellow/red indicators) 
  • “Tasks Completed %” per project phase 
  • “Labour Utilisation” for each site 
  • “Estimated vs Actual Days” on Gantt-based visuals 
With this dashboard, project leads get a daily snapshot of ongoing operations, allowing them to resolve issues before they escalate and communicate accurate timelines to clients.  Benefits of Monitoring Projects with Dashboards in SAP Business One Berlin  ✅ Improved Decision-Making  With real-time data visualisation, project managers and stakeholders can make informed decisions quickly.  ✅ Enhanced Transparency  Everyone involved in the project—from procurement to finance—can access the same dashboard, ensuring alignment.  ✅ Proactive Risk Management  By flagging issues like overspending or delayed tasks, SAP B1 helps you mitigate risks before they derail the project.  ✅ Boosted Productivity  Dashboards reduce the time spent manually gathering reports, freeing up your team to focus on execution.  ✅ Audit-Ready Reporting  Since every KPI is linked to live data and transaction history, generating audit trails or compliance reports becomes effortless.  Frequently Asked Questions (FAQs) 
  1. Can I create custom KPIs in SAP Business One Berlin?
Yes. Using the Pervasive Analytics Designer, you can create custom KPIs tailored to your business needs, based on SQL queries or pre-built data fields. 
  1. Is real-time monitoring possible in SAP B1 dashboards?
Absolutely. Dashboards in SAP Business One Berlin update automatically, pulling the latest data from various modules, including sales, finance, and inventory. 
  1. How secure is the dashboard access?
Access to dashboards and KPIs is role-based. Admins can assign who sees which dashboards, ensuring that sensitive data is only available to authorised users. 
  1. Can I export KPI reports for meetings?
Yes. Dashboards and individual KPI data can be exported into Excel, PDF, or shared via scheduled email reports for management reviews. 
  1. Does SAP Business One Berlin support mobile dashboard access?
Yes, SAP B1 offers mobile apps where authorised users can view and interact with their dashboards on tablets and smartphones.  Conclusion  The ability to track and monitor project health is crucial for every business, especially when multiple departments, stakeholders, and timelines are involved. Dashboards and KPIs in SAP Business One Berlin provide powerful, flexible, and user-friendly tools to achieve exactly that.  Whether you’re managing construction projects, IT rollouts, or marketing campaigns, you can visualise progress, flag delays, monitor budgets, and boost your team’s productivity—all from one centralised dashboard. In short, you gain not just control over your project data, but the power to act on it effectively.  Ready to take your project visibility to the next level? It’s time to explore how SAP Business One Berlin can transform your project management approach. 

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